Bid Coordinator

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Job Title: Bid Coordinator
Location: Coventry, UK 
Core Hours: 08:00-16:35 (Mon–Thu) 08:00-15:10 (Fri). 
Vacancy Type: Full-time, Permanent and hybrid working (3 days in office but subject to operational needs)
Salary: £35,000 - £45,000 per annum (subject to experience)

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About the role

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NP Aerospace is seeking an experienced Bid Coordinator to support the Bid Team Leader and wider team in delivering current contracts and securing future business. You will help shape, manage, draft and negotiate high quality commercial, technical and financial proposals that align with our business objectives.

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You will assess customer requirements across a range of solicitations including invitations to tender, pre qualification questionnaires and requests for information, while producing accurate, competitive and well written bid responses within agreed timelines and budgets.

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This role works closely with the Bid Team Leader, senior leaders and subject matter experts across both the UK and North American business units. You will collaborate regularly with teams in Composites and Armour Systems and in Vehicle Systems Services and Spares, as well as with members of the NP Aerospace Executive Team.

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Bids vary in scale and complexity, from small submissions of five to ten thousand pounds through to major multi million pound opportunities.

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Do you want to work for a company which develops products that make a difference? Read on and visit our LinkedIn page to find out more about us!

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What you’ll get in return

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At NP Aerospace, we know our success comes from our people. That’s why we invest in benefits that support your health, reward your hard work, and help you grow your career:

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• Performance rewards – discretionary bonus opportunities 
• Flex your day – flexible start and finish times (subject to manager approval and operational needs)
• Time to recharge – 25 days’ holiday + 8 bank holidays, with the option to buy more through our Holiday Purchase Scheme
• Support for Defence – two weeks’ paid leave for Reservists and Cadets, plus paid leave for Cadet Force Adult Volunteers (CFAVs)
• Future security – competitive pension scheme (9% combined employer/employee contributions
• Peace of mind – life cover at 3x base salary
• Health & wellbeing first – BHSF Cash Healthcare Plan to support everyday health costs
• Grow with us – career development and advancement opportunities within a global business
• Supportive environment – a team culture built on innovation, collaboration, and purpose

What you’ll be doing

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• Support pre bid activity by preparing clear and accurate responses to expressions of interest, pre qualification questionnaires and requests for information.
• Help develop high quality proposals by coordinating inputs, gathering information and ensuring all deadlines are met.
• Track and report bid progress across the business so everyone is aligned and informed.
• Support the management of bids from initial decision through to contract acceptance, working closely with teams across the company.
• Work with engineering, project management, operations, procurement and quality teams to shape technical and service solutions that meet customer needs.
• Assist the Bid Team Leader in organising and coordinating bid activity and resources.
• Contribute to cost and price estimation alongside the Cost Engineer, including rapid turnaround submissions.
• Capture and assess bid related risks and support the development of mitigation plans.
• Draft and review proposal content with subject matter experts, ensuring accuracy, strong presentation and clear win themes.
• Build positive relationships with internal teams and support the set up of agreements with key partners and suppliers when required.

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What we’re looking for

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• Proven experience in bid coordination with the ability to produce clear, well written and accurate responses.
• Background in working with defence prime contractors, the UK Ministry of Defence and international customers.
• Strong numeracy and literacy with solid MS Office skills, especially Word and Excel.
• Good technical understanding, ideally supported by formal technical or engineering qualifications.
• Confident communicator with strong commercial awareness and the ability to build effective working relationships.
• Able to communicate and report comfortably at all levels across the business.
• Strong negotiation skills with customers, managers and peers.
• Experience in cost estimation or cost engineering is an advantage.

Ability Assessment

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If you progress to the next stage of the process, we will ask you to create a Bid Letter for submission to a potential NP Aerospace Limited customer for an armour product opportunity. More information will be provided if you are selected for an interview.

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What do we do at NP Aerospace?

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NP Aerospace is a global leader in armour technology manufacturing and vehicle integration, delivering high-performance, lifesaving solutions for the defence and security industry.

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Our mission is to improve and protect lives, and our vision is to be a leading provider of innovative solutions that solve our customers' complex challenges. Our values - Respect, Collaboration, Integrity, and Dedication form the bedrock of our culture.

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Our extensive range of combat-proven body armour, from ballistic helmets, plates, and shields to bomb disposal suits, highlights some of the most advanced composite materials. With a team of R&D engineers working on next-generation solutions, we also excel in highly engineered vehicle systems and armour platforms used by some of the world’s largest defence organisations.

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Founded in 1926, NP Aerospace has served the defence industry for over 40 years, evolving into an agile and diverse company. Our Business Development team is expanding both in the UK and North America.

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Equal Opportunity Employer Statement: NP Aerospace is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applications from all qualified individuals, regardless of race, colour, national origin, gender, age, religion, disability, sexual orientation, or any other legally protected status. All employment decisions are based on qualifications, merit, and business needs. We are also fully committed to supporting the Defence Community and actively advertise roles on Defence specific platforms such as CTP, Force Families, Forces Employment Charity, and Veterans Job Board.

Data Privacy: NP Aerospace respects the privacy of all applicants. Personal information provided during the application process will be treated in accordance with our privacy policy and applicable data protection laws.

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Please note: If successful, you will be required to sign the Official Secrets Act and successfully pass the necessary checks before you can begin your employment with NP Aerospace.