Safety Rulemaking Coordinator

Salary: £24,000 - £27,000

Location: Gatwick / Hybrid

Contract Type: Full Time FTC 9-12Months (Maternity Cover)

Visa Restrictions: This position does not currently offer visa sponsorship.

Security level : BPSS

For many appointments within the CAA, these roles require access to operationally sensitive infrastructure and/or Nationally Protected information. For these roles the post holders must undergo National Security Vetting and achieve the appropriate level of clearance. To be vetted you must have the right to work in the UK so that meaningful checks can be undertaken, (BPSS). If you do not meet these requirements, we may not be able to accept your application.  For more information on BPSS clearance please visit - BPSS clearance

We are the UK's aviation and aerospace regulator and recognised as a world leader in its field. Our activities are diverse, enabling the aviation industry to meet the highest safety standards, and we pride ourselves on our ability to adapt to the constantly evolving aviation environment.

The Role

The CAA, as an independent regulator, negotiates and enters bilateral safety arrangements with other National Aviation Authorities (NAA). They help reduce duplication of oversight activity and aim for mutual acceptance of design, parts, certificates, or operations. We also have an obligation to make recommendations to Government in respect of evolving regulatory requirements and we support the strategic governance and delivery of the cross-CAA rulemaking and policy change.

The primary purpose of this role is to undertake technical administration and support of our international safety arrangements, aviation legislation and policy development activity. This will also include liaising with other NAAs, managing the development of agreements, maintenance, continuous improvement of processes and record keeping.

Key Accountabilities

• Support the development of international safety arrangements, by coordinating and preparing meetings with internal and external stakeholders (including drafting agendas, minutes, diary management) and performing document control and text processing.
• Monitor and follow up on actions and tasks related to international arrangements with internal and external stakeholders.
• Support the Rulemaking team with preparing meetings and associated documentation, including meeting agenda, distribution of meeting presentation packs, taking notes, actions, decisions and producing minutes.
• Support and advice on the administration of rulemaking and policy development proposals.
• Provide administrative and secretariat support to the Rulemaking, Policy, and International Arrangements teams. 
• Maintain International Arrangements and Rulemaking SharePoint sites.
• Support and cover tasks performed by other areas of the Policy team.

About You

A confident communicator and professional in approach both in person and in the written form as you will be collaborating and liaising with a broad group of stakeholders and varying levels of authority and across disciplines and backgrounds. You must have the ability to develop engage confidently and build a rapport with a wide range of internal and external stakeholders. You will be willing to learn and work with a broad spectrum of specialised language and acronyms which are used to ensure responses are of high quality and are in line with CAA strategy and policy.

Essential Criteria

• Experience working in a technical administrative role:
• Confidently and professionally communicate at all levels, both in person and written.
• Methodical in approach with accuracy and attention to detail, particularly with meeting deadlines, filing, and tracking of tasks against key deadlines.
• Confident working with Microsoft Outlook, Word and Excel in order to maximise the technology available to deliver the tasks.
• Confidently collaborate across teams and embrace team working.
• Able to identify and implement opportunities for improvement in record keeping and rulemaking or agreements processes.

Desirable Criteria

• Experience working in an Aviation Technical Administrative role

Note:

There will be a requirement of at least one day a week in the office and additional attendance subject to business needs and meetings with key stakeholders. There may also be occasional travel to CAA or Department for Transport offices in London

Relocation & Property: The CAA will be relocating from Aviation House (Our Gatwick Office) to new premises in a few years’ time. Our move is driven by strategic, operational, and environmental considerations and is expected to be within a 15-mile radius of Aviation House. We are working with colleagues and visitors to understand what our needs are before we start our property search. We do not expect to move before 2028.

Inclusive Recruitment: We are an equal opportunity employer,  are passionate about diversity and ensuring everyone is included and encourage applications from candidates of all backgrounds. As a member of the Disability Confident scheme, applicants who meet the minimum criteria for a role with us will be guaranteed an interview. Our selection approaches are fair and inclusive to ensure we hire the best person for the job based on merit alone. If you require an adjustment during the application process,  please let us know.

Working With Us: We are on a journey towards being increasingly adaptable, where our colleagues collaborate as part of cross-functional teams. This approach ensures we never stop learning together. It also means that you may become involved in activities that take you out of your day-to-day role, providing you with opportunities to develop and grow your career with us.

We open to having a conversation about hybrid and flexible working patterns as we recognise that where and when we work is important in achieving a work-life balance. Additionally, we offer a range of benefits,  such as free onsite gym at Gatwick, 28 days annual leave, additional 5 days leave purchase scheme, a generous pension scheme and much more!

The CAA values high ethical standards and personal integrity among employees. If invited for interview you will be asked to complete a declaration of interest.

Our Values: Do The Right Thing, Never Stop Learning, Build Collaborative Relationships, Respect Everyone – For more information please Click Here

Closing Date: 24th October 2025

Interview Date: WC 2 November 2025, in person at Head office Gatwick/Crawley

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

No recruitment agencies please.