Management Assistant

Airbase GSE GmbH / GHS GmbH, a subsidiary of Earthpole Ltd T/A Airbase GSE, is a leading independent provider of specialised equipment services to the aviation industry. With over 30 years of industry experience and two locations just twenty kilometres from Germany's largest airport (FRA), we are committed to delivering reliable, cost-effective and responsive solutions. Our highly skilled team, strong OEM partnerships and Part 145 certification (LBA) underpin our reputation for quality, compliance and innovation.

We are seeking a proactive and ambitious Management Assistant who will not only ensure seamless office management and executive support but also be trained for a future leadership role within the department. This position offers a unique development opportunity to grow into the role of Department General Manager (GM), supporting long-term succession planning.

Job Responsibilities
1. Executive & Office Support

• Coordinate daily administrative operations and office management activities
• Prepare high-quality documents, reports, and presentations for internal and external meetings
• Manage diaries, travel arrangements, and meeting schedules for the GM and departmental leadership
• Ensure documentation and key information are organised and readily available ahead of time

2. Business Exposure & Development

• Gradually take on more responsibility by being introduced to operational and strategic aspects of the business
• Support the GM in data gathering, KPI tracking, business analysis, and project follow-up
• Participate in departmental meetings and take the lead on delegated initiatives
• Shadow senior leadership to understand decision-making processes and departmental dynamics

3. Communication & Stakeholder Engagement

• Liaise with internal teams and external stakeholders in a professional and confidential manner
• Take ownership of communication and follow-ups to ensure actions are completed

4. Growth and Succession

• Demonstrate initiative and a strong desire for professional development
• Participate in relevant training and mentoring programmes
• Develop capabilities aligned with the future role of Department GM, including leadership, decision-making, and business acumen

Qualifications & Experience

• Degree-level education preferred (e.g. Business Administration, Management, or related field), but not essential
• 1–2 years’ experience in a professional office environment (can include internships or industrial placements)
• Experience supporting senior leaders, coordinating administrative tasks, or preparing business materials is desirable
• Exposure to data reporting, KPIs, or basic project tracking is an advantage

Skills

Essential:

• Proven experience in an administrative, executive assistant, or office coordination role
• Strong organisational, communication, and interpersonal skills
• Proactive attitude with a willingness to go the extra mile
• Solid knowledge of office tools (MS Office, Teams, SharePoint, etc.) and experience with KPI/data dashboards
• Fluent in English; professional fluency in German is desirable
• Demonstrates confidentiality, reliability, and professionalism at all times

Desirable:

• Valid UK or EU driving licence
• German language skills (spoken and written)
• Previous experience supporting a senior leader or department head
• Exposure to business performance, project tracking, or leadership development