Finance Assistant

Company Description

Thermal Engineering specialises in manufacturing hot and cold formed components, complex fabricated assemblies and thermal insulation heat shields and systems.

The business is based in Royston, Hertfordshire, UK, approximately 35 miles north of London. Thermal Engineering operates from a 6500m2 (70,000 sqft) purpose-built aerospace manufacturing and assembly facility that was opened in 2005.

The business provides a complete service from supply chain management, tooling development and design, manufacturing, post-forming treatments and quality testing facilities to ensure that customers receive innovative, practical and cost-effective solutions.

Job Description

Purpose of Role:

As a key member of our finance team, the Financial Assistant will be responsible for managing the accounts payable and receivable processes. This role will support the Finance Manager in ensuring efficient financial operations, including reconciliation, cash flow management, resolution of discrepancies, and hands-on management of AP automation systems.

Key Responsibilities:

• Administrate the accounts’ payable function, including invoices, credit notes, supplier payments, and staff expenses.
• Support the implementation of an automated invoice processing system
• Handle the day-to-day operations of Accounts Payable (AP) automation systems, ensuring smooth processing and promptly addressing any system issues or discrepancies.
• Reconcile cash and transfer postings, addressing unposted and queried items.
• Reconcile supplier statements and resolve discrepancies or disputes in a timely manner.
• Produce sales invoices and monitor aged debtor arrears to ensure timely payment.
• Oversee the Accounts Receivable ledger, ensuring accurate and timely payments from customers.
• Reconciliation of self-bill accounts.
• Maintain the receipts and payments tracker
• Handle all incoming correspondence (post, emails, and phone calls) in a timely and professional manner, ensuring prompt response to inquiries, particularly in the Accounts inbox.
• Assist the Finance Manager with month-end and year-end tasks.
• Undertake any other ad-hoc tasks as required by the Finance team.

Company Statement: This job description is not intended to establish a total definition of a job but outline duties. This job description will be amended at the discretion of management.

Qualifications

Key Requirements:

• Excellent customer service skills
• Strong attention to detail, accuracy and an analytical approach to financial processes.
• Experienced in using office software such as Microsoft Office suite (Excel, Word, Outlook) and

Enterprise Resource Planning (ERP) or similar business systems.

• Ability to work effectively in a dynamic team and multitask to meet deadlines.
• Strong organisational and time-management skills.
• A self-starter who can take initiative and work independently.

Desirable

• Experience with hands-on management of Accounts Payable
• Experience of an automated AP system

This role offers a unique opportunity to be an integral part of a dynamic finance team, providing hands-on support for key financial operations while contributing to ongoing improvements in the organisation’s financial processes and automation systems.