Consultant Aviation

DEADLINE FOR APPLICATIONS

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

JOB TITLE:

Aviation Officer (Funds Management)

TYPE OF CONTRACT:

CST REG

UNIT/DIVISION:

Aviation Service / Supply Chain & Delivery DUTY STATION (City, Country): Rome 

HQ DURATION: 11 months

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:
To provide overall support in the financial management activities of the Aviation Special Account. The position falls under the overall supervision of the Head of Business Unit, SCDA and direct supervision of the Aviation Special Account (ASA) Funds Manager.

ACCOUNTABILITIES/RESPONSIBILITIES:
1.To prepare and issue ASA invoices including on Long-term agreements, ad-hoc contracts and long-term ad-hoc agreements ensuring all invoices are logged in tracking sheets.
2.To monitor open PFIs and coordinate with ATU for confirmation of service completion andsupporting documents provided
3.To liaise with Supply Chain division for support related to purchase orders for air transport ofWFP food items.
4.To prepare monthly accounting, financial and statistical reports
5.To track end to end Aviation Sales process in order to monitor open items in Aviation SalesModule and reporting
6.To monitor efficient management of aviation cost recovery and liaise efficiently with internal andexternal customer.
7.To support with the preparation and monitoring of the ASA annual budget and budget revisions
8.To maintain and update ASA guidance materials and internal controls
9.To maintain and regularly update the ASA logbook
10.To monitor open items on the ASA vendor and Treasury Clearing Account (TCA)
11.Provide Admin and Financial guidance and training to UNHAS staff in the field and advisestakeholders on UNHAS rules and procedures.
12.To perform additional ad-hoc tasks upon request.

DELIVERABLES AT THE END OF THE CONTRACT:
Timely issuance of ASA invoices
Compliance with IPSAS Guidelines
Monthly updates and reporting

QUALIFICATIONS & EXPERIENCE REQUIRED:
Education:
University degree in Finance, Accounting, Administration or other related field
Experience:
Three or more years of finance or general administrative work

Knowledge & Skills:
Knowledge in the use of WINGSII EXP MM Module or similar is desirable
Proficient in the use of Microsoft office applications and computer software packages, such as Microsoft Word & Excel
Good communication and writing skills
Languages:
Working knowledge (mother tongue/level C) of English

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact:  global.inclusion@wfp.org

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).

• Once your profile is completed, please apply, and submit your application.

• Please make sure you upload your professional CV in the English language

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time

• Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.