Administrator- Gatwick Airport

Administrator- Gatwick Airport

Would you like to be part of Vital Energi’s Strategy of Growth?

If so, we have an exciting opportunity to join our dynamic projects team at Gatwick Airport.

The Opportunity:

The Site Administrator will undertake administrative tasks, ensuring the management team has adequate support to work efficiently. Their responsibilities will include typing, archiving files and ensuring all team members have access to necessary documentation.

You will join our ambitious decarbonisation programme helping London Gatwick achieve net zero for its own emissions (Scope 1 and 2) by 2030. The airport will eliminate natural gas reliance and generate its own energy, boosting energy resilience. 

Who are Vital Energi?

Vital Energi is a leading provider of renewable energy infrastructure and systems to the public and private sectors. We are supporting Hospitals, Universities, New Build developments, City wide developments and Industrial and Commercial clients to decarbonise their infrastructure. We essentially work in the construction industry, in a rapidly expanding market for Heat and Power Solutions from renewable energy. As a leading turnkey engineering contractor, we design, install, operate and maintain environmentally friendly energy generating systems and networks.

Vital Energi have delivered 15% year on year growth for over a decade and continue to experience substantial growth opportunities which supports our vision to deliver revenues in the order of £500m alongside our current 5year plan.

The Role :

• Provide general administrative support to the project management team. 
• Facilitate the meeting rooms and provide meeting attendees with refreshments when / if required.
• Organise efficient administration and filing systems as appropriate.
• Provide all round general support for the teams.
• Assist with H&S administration for the SHEQ and site team.
• Assisting with the preparation of weekly, monthly, and annual reports.
• Ordering and managing stationery and sundries for site
• Front of house duties including, meet & greet of clients, visitors, providing refreshments etc.
• Booking couriers, managing site post and small item deliveries.
• Administration of site procurement of consumables and offtakes including reconciliation of delivery notes and invoices, and liaising with other Vital Energi departments
• Administer site staff training records & training course management, booking, travel arrangements etc
• Creation, editing and formatting of MS office-based documentation 
• Take lead role in the administration of site documentation
• Copy, scan and store documents
• Distribute project-related copies to internal teams
• File documents in physical and digital records
• Create templates for future use
• Manage the flow of documentation within the organisation
• Maintain confidentiality around sensitive information and terms of agreement

The Person

Skills/Experience

• Proven work experience in office administration or similar role
• Familiarity with project management
• Good IT skills and hands-on experience with MS Office, Excel, Powerpoint
• Proficient typing and editing skills
• Data organisation skills
• Attention to detail
• Excellent command of both written and oral English
• Excellent organisational skills with a strong attention to detail
• Excellent Communication skills

The company is opposed to all forms of discrimination and will select for employment, training and promotion on the basis of suitability for the job and/ or merit. It is company policy that no job applicant or employee receives less favourable treatment than another on the grounds of sex, race, colour, age, ethnic or national origins, political affiliations, religious beliefs, marital status, physical disability or is disadvantaged by unjustifiable conditions or requirements.

Only applicants who are legally entitled to work in the UK and are currently resident in the UK are invited to apply.

Notice to Agency and Search Firm Representatives:

Vital Energi Utilities Ltd is not accepting unsolicited CVs from agencies and/or search firms for this job posting. CVs submitted to any Vital Energi Utilities Ltd employee by a third party agency and/or search firm without a valid written & signed search agreement, will become the sole property of Vital Energi Utilities Ltd. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral. Thank you