Administrative Assistant - Airport & Economic Development (One Year Term)

Administrative Assistant - Airport & Economic Development (One Year Term)
Competition Number: 2025-53

Duties & Responsibilities

• Maintain and update the Airport's digital & physical filing system, including the Airport Operations Manual (AOM), Safety Management System (SMS) & YQV portion of the Canadian Flight Supplement (CFS).
• Coordinate website updates for the Airport and Economic Development divisions.
• Receive and direct correspondences, including email.
• Create cheque requisitions and purchase orders for supplies or services through the City's Accounts Payable Clerk.
• Create invoices for services through the City's Customer Service Representative.
• Serve as secretary to the Yorkton Airport Authority, including scheduling meetings, assembling and circulating meeting packages, and recording minutes.
• Schedule meetings for Airport Manager and tenants/stakeholders, and circulate notice to attendees; book meeting rooms.
• Liaise between the Airport Superintendent, City staff and the Airport Manager.
• In support of the Economic Development Committee, coordinate meeting venue bookings, assist with meeting setup including audio/visual preparation and coffee supplies, and record meeting minutes.
• Process orders for supplies or services related to the Department.
• Create cheque requisitions and purchase orders for supplies or services through the City's Accounts Payable Clerk.
• Create invoices for services through the City's Customer Service Representative.
• Assist with website updates, marketing initiatives and special projects.
• Provide coverage for the Building and Engineering Services Administrative Assistant

Qualifications

• Post-Secondary Diploma in a related Business/Administration/Communications/Marketing field and/or demonstrated experience in duties outlined in the Job Description
• Proficient computer skills, including demonstrated knowledge of Excel, Word, Outlook and Adobe Creative Cloud; knowledge of Vadim software an asset
• Knowledge of financial management and accounting practices.
• Excellent interpersonal skills in dealing with the public, other city departments as well as contractors and consultants
• Excellent verbal and written communication skills
• Excellent organizational skills
• Ability to work with minimal supervision
• Possess and maintain an RCMP security clearance

This competition closes September 18, 2025.