Administrative Assistant

We are currently recruiting for an Administrative Assistant to join our HeavyAero team in Calgary, Alberta.

Reporting to the Office Manager, the Administrative Assistant’s primary responsibility is to provide comprehensive administrative support to maintain office efficiency, including managing office supplies, coordinating access and security, and assisting with Occupational Health & Safety documentation.

Responsibilities:

• Assist with taking, typing, and filing meeting minutes for OH&S
• Support the filing and organization of OH&S documents
• Order and manage office supplies and maintain inventory
• Coordinate supply needs for the office and maintain budget spreadsheets
• Assist with access control (FOBs, ID badges) and track company assets
• Provide basic IT support and reconcile credit card statements
• Answer phone calls and direct inquiries appropriately
• Assist with office events and employee functions
• Maintain cleanliness and organization of office areas

Qualifications:

• Proficient in Microsoft Outlook, Teams, Excel, Word, and Adobe
• Strong verbal and written communication skills
• Excellent time management and prioritization abilities
• Flexibility to adapt quickly when priorities change
• High attention to detail and accuracy
• Strong organizational and multitasking skills
• Ability to perform physical tasks, including lifting and moving items weighing up to 50 pounds

Additional Requirements:

• Must be a Canadian citizen, permanent resident, or hold a valid work permit
• Must be capable of holding a Restricted Area Identification Card (RAIC)

Working Conditions:

• Primary work location is an office situated within an aircraft hangar environment. Occasional entry into the hangar may be required for tasks such as coordinating access, asset tracking, or supporting operational needs
• When entering the hangar, there may be exposure to noise, fumes, dust, and varying temperatures associated with aviation operations
• Minimal physical activity is expected in the office; however, occasional walking within the hangar and standing for short periods may be required
• Personal protective equipment (PPE), as defined by the Company, will be provided and must be worn when entering the hangar
• Must be able to see, hear, and effectively communicate with others in both office and hangar settings

Please note, only those selected for an interview will be contacted.

Why Join HeavyAero:

At HeavyAero, our people are our greatest asset, and we are excited to welcome talented individuals to our team during this dynamic period of growth in the aviation industry!

By joining us, you will be part of an innovative company redefining MRO standards and shaping the future of air travel. We offer abundant opportunities for growth across diverse operations, where your work enhances aviation safety and thrives in a collaborative culture that values every voice.

As we expand, we are committed to equipping our team with the tools and training for success. Join HeavyAero and elevate your career while making a meaningful impact in the aviation industry! Learn more by visiting us at www.heavyaero.com.

We Offer:

• Competitive Compensation
• Benefits
• RRSP
• Work life balance
• Training and Development Opportunities

HeavyAero Maintenance Centre is proud to be an equal opportunity employer. We are committed to fostering a workplace that is inclusive, respectful, and reflective of the diverse communities we serve. We actively promote equitable employment opportunities and encourage applications from qualified individuals, including women, Indigenous peoples, persons with disabilities, members of visible minority groups, and members of the 2SLGBTQ+ community. We believe that diversity strengthens our team and enhances our ability to deliver excellence in everything we do.

All offers of employment at HeavyAero are conditional upon the successful completion of necessary background and pre-employment checks. This includes, but not limited to, the verification of professional references, confirmation of educational credentials, and a criminal background screening. These steps are essential to maintaining the safety, integrity, and reliability of our operations and workforce.